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Roll N Boogie – Safeguarding Policy

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RollnBoogie Community Group

Tottenham Community Sports Centre: 701-703 High Road, London N17 8AD Email:rollnboogie@gmail.com

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1. Our Commitment

Roll N Boogie is committed to keeping all children and vulnerable adults safe while taking part in skating sessions.

We follow UK safeguarding guidance, including:

• Keeping Children Safe in Education (KCSIE)

• Working Together to Safeguard Children

Safeguarding is EVERYONE’S responsibility.

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2. Who This Applies To

This policy applies to:

• All coaches and instructors

• Volunteers and assistants

• Children and young people (under 18)

• Adults attending sessions

• Parents and carers

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3. Key Safeguarding Principles

We will:

• Put children’s safety first

• Provide a safe, supervised environment

• Act quickly on any concerns

• Listen to children and take them seriously

• Promote respect, inclusion, and wellbeing

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4. Designated Safeguarding Lead (DSL)

We have a Designated Safeguarding Lead (DSL) responsible for:

• Managing safeguarding concerns

• Keeping records

• Contacting local safeguarding services if needed

DSL Name: Oppliger Kiasungua
Contact: okiasungua@hotmail.com

https://www.linkedin.com/in/oppliger-k-80114375?originalSubdomain=uk

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5. Types of Abuse (Staff Awareness)

Staff are trained to recognise:

• Physical abuse

• Emotional abuse

• Sexual abuse

• Neglect

• Bullying (including peer-on-peer)

• Online abuse (e.g. misuse of videos)

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6. Safe Skating Environment

Because skating involves speed, balance, and falls, we ensure:

Safety Rules

• Helmets and protective gear are mandatory

• Equipment is checked before use

• Skating areas are clean and hazard-free

• Skills are taught progressively (no unsafe pressure)

Supervision

• Children are supervised at all times

• Safe instructor-to-student ratios

• No child left alone with one adult

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7. Working Safely with Children

Consent

• Parents/carers must give permission for under 18s

• Medical information must be provided

Drop-off & Collection

• Clear sign-in/sign-out system

• Children released only to authorised adults

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8. Physical Contact

• Only used when necessary (e.g. to prevent a fall)

• Always appropriate and explained

• Respect the child’s comfort and boundaries

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9. Online & Video Safety: Use of Personal Devices and Online Accounts

To protect children and personal data, strict guidance applies to the use of personal devices.

Personal Devices Include:

  • Mobile phones

  • Laptops and tablets

  • Smartwatches

  • Personal storage devices (USBs, external drives, cloud accounts)

Staff and Volunteers Must:

  • Not store safeguarding or personal data on personal devices unless absolutely necessary

  • Ensure any stored data is password protected and encrypted where possible

  • Not use personal social media or messaging apps to contact children

  • Not take photos/videos on personal devices without explicit consent

Data Storage Rules:

  • Use organisation approved systems wherever possible

  • Delete sensitive data from personal devices as soon as it is no longer required

  • Report any data breaches immediately

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10. Behaviour & Code of Conduct

Staff must:

• Be professional and respectful

• Use appropriate language

• Encourage safe participation

Staff must not:

• Be alone with a child in a private space

• Share personal contact details

• Engage in inappropriate behaviour or relationships

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11. Safeguarding in Therapeutic Sessions

These sessions support wellbeing but:

• Do not replace medical or mental health treatment

• Staff must not give medical advice unless qualified

• Any emotional concerns must be reported, not handled alone

  • Staff must provide protective gear to all participants

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12. Reporting a Concern

Safeguarding concerns may involve the behaviour of:

  • Staff members

  • Volunteers

  • Trustees

  • The Designated Safeguarding Lead (DSL)

If you have concerns about any adult involved in Roll N Boogie:

  • Report the concern immediately to the DSL

  • If the concern involves the DSL, report directly to a senior member of the organisation or appropriate external authority (e.g. Local Authority Designated Officer – LADO@haingey.gov.uk, phone 02084892968)

All concerns will be:

  • Taken seriously

  • Handled confidentially

  • Investigated in line with safeguarding procedures

If a child tells you something:

• Listen carefully

• Stay calm

• Do not promise secrecy

• Write down what was said

Then:

• Report immediately to the DSL

If a child is in immediate danger:

• Call 999

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13. Recording Concerns

• All concerns are written down clearly

• Records are kept secure and confidential

• Shared only with the DSL or authorities

Safeguarding Log Template

Date/Time

Name of Person Involved

Nature of Concern

Action Taken

Reported To

Follow-Up Required

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14. First Aid & Emergencies

• First aid kit always available

• Staff aware of emergency procedures

• Parents contacted in case of injury

• Qualified First Aider in all sessions

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15. Safer Recruitment (Ofsted Requirement)

We ensure:

• DBS checks for all staff working with children

• References are checked

• Staff receive safeguarding training

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16. Inclusion & Equality

We:

• Treat everyone fairly

• Support different needs and abilities

• Do not tolerate discrimination or bullying

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17. Policy Review

• Reviewed every year

• Updated if guidance changes

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18. Data Protection and GDPR

Roll N Boogie complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We ensure that:

  • Personal information is collected only when necessary for safeguarding and session delivery

  • Data is stored securely and accessed only by authorised individuals

  • Information is shared on a need-to-know basis, particularly when safeguarding concerns arise

  • All safeguarding records are kept confidential and retained in line with legal requirements

Individuals have the right to request access to their personal data in accordance with GDPR.

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19. Use of Personal Devices and Online Accounts

To protect children and personal data, strict guidance applies to the use of personal devices.

Personal Devices Include:

  • Mobile phones

  • Laptops and tablets

  • Smartwatches

  • Personal storage devices (USBs, external drives, cloud accounts)

Staff and Volunteers Must:

  • Not store safeguarding or personal data on personal devices unless absolutely necessary

  • Ensure any stored data is password protected and encrypted where possible

  • Not use personal social media or messaging apps to contact children

  • Not take photos/videos on personal devices without explicit consent

Data Storage Rules:

  • Use organisation-approved systems wherever possible

  • Delete sensitive data from personal devices as soon as it is no longer required

  • Report any data breaches immediately

_________________________________________________

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20. Whistleblowing Procedure

Roll N Boogie promotes a culture where it is safe to raise concerns.

Whistleblowing is a safe and protected route for reporting concerns about:

  • Unsafe practices

  • Inappropriate behaviour

  • Safeguarding failures involving staff, volunteers, trustees, or leadership

How to report:

  • Speak to the DSL where appropriate

  • If not appropriate, report to a senior leader or external safeguarding authority

You will:

  • Be supported when raising genuine concerns

  • Not face retaliation for reporting in good faith

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21. Accessibility of Safeguarding Policy

This safeguarding policy is:

  • Available to all staff, volunteers, parents, and participants

  • Written in clear, accessible language

  • Provided in alternative formats on request

Quick Summary (For Staff)

• Keep children safe

• Stay professional

• Report concerns immediately to DSL
• Never ignore a worry

As video feedback may be used:

• Permission must be given before filming

• Videos stored/shared securely

• No posting without consent

• Staff do not contact children privately online

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Roll N Boogie Community Group
Committed to creating safe, inclusive, and empowering environments for all skaters. We ensure everyone understands:

  • How to stay safe

  • How to report concerns

  • Their role in safeguarding​

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